Assistant Director Human Resources

National University of Samoa

POSITION DESCRIPTION

Position Title:     Assistant Director Human Resources

Classification:     Comparable Staff

Responsible to:   Director Human esources

Salary Range:     $70,653 p.a. – $86,672 p.a.


Position Summary:

To provide technical and people leadership with a focus on providing best practice Human Resources services to the University. Specifically, the incumbent will assist with advice and ensure effective implementation of Human Resources policies and processes, ensure there is a planned approach to Human Resources development and training in place, and lead operations including but not limited to administering high quality recruitment processes on behalf of the University. In addition, provide satisfactory strategic support to the Director and the team to ensure achievement of established outputs and associated targets in all areas of Human Resources Management. The Assistant Director may also be required to act as the Director or represent the Director in meetings from time to time.

RESPONSIBILITIES

PERFORMANCE MEASURES

  1. Management,

Planning and

Reporting

  • Lead implementation or operations of the section ensuring that work programs achieve the strategic goals identified in NUS Strategic and Corporate Plan
  • Prepare and manage the team’s work plan and the day to day activities of the team, allocating work and monitoring performance on an ongoing basis
  • Provide timely, informative and accurate reports on the team's performance against outputs, making suggestions on corrective action and making recommendations on improvements to systems and procedures as necessary
  • Contribute to developing strategies for HR and NUS.

  1. People Leadership

  • Lead and manage staff including providing honest and constructive feedback, coaching and learning opportunities, and managing performance to ensure outcomes are achieved
  • Provide technical/procedural guidance, support, direction and role modelling to staff and facilitate access to technical tools, training and specialist support

  • Maintain a level of professional technical knowledge that demonstrates technical credibility across the range of activities undertaken by the team
  • Act as Head of the HR in the absence of the Director

  1. HR Policy and

Services

  • Provide advice and support regarding best practice HR operations, HR policies and systems development
  • Develop and report against an annual HR work plan, identifying priorities for HR policy/systems development, training etc.
  • Assist with the preparation of supporting documents for Cabinettimely submissions, and with forward budgeting in relation to HR and NUS personnel costs;
  • Ensure that HR administrative tasks are completed in an efficient and timely manner, e.g. HR filing, communications during the recruitment process, leave updates etc.

  1. Development and

Training

  • Undertake staff training needs analyses and develop training programs to fill skills gaps through use of HR and NUS training budget and locally/overseas available and online training opportunities.

  • Review HR and University’s training policies and approaches, particularly with respect to funding and training priorities and opportunities
  • Ensure that there are thorough induction plans in place for all new staff
  • Ensure that corporate, sectional and individual annual training plans are implemented and reviewed, and that training priorities are developed within budget
  • Make submissions through Director for training funding and report on training progress
  • Develop internal training materials and courses and in conjunction with other section heads
  • Provide training on HR policies, practices and processes to NUS staff as required, e.g. Code of Conduct, recruitment processes, performance appraisal system, working conditions and entitlements.
  • Implement and maintain the NUS performance appraisal system, using data from reviews to inform the development of corporate, sectional and individual training plans
  • Through Director, prepare reports and statistics regarding training as required, e.g. for Vice Chancellor’s Committee Council, external agencies such as MPE, PSC, SQA etc

  1. Recruitment

  • Ensure all recruitment processes in place at the University are ‘best practice’, efficient and comply with relevant statutes, policy and procedures
  • Participate or represent Director as secretary in interview committees as required
  • Provide support to committee members as necessary in interviewing and selection processes
  • Maintain the University’s Position Descriptions to ensure they are consistent and up to date
  • Ensure that vacancies and advertising are timely, coordinated and tracked
  1. Payroll and

Work Entitlements

  • Confirm accuracy of contract entitlements and payments and advise on any identified issues.
  • Manage the University’s HR function in relations to Working Conditions and Entitlements, ensuring compliance with all governing statutes, policies and processes.
  1. Human

Resources Information Management

  • Assist to develop and maintain a human resources database that provides information for management decision-making such as staff appointments, terminations, compensation payments, and staff attendance and leave matters.

  • Assist to analyze and interpret personnel and human resource development data to identify needs to inform strategies and plans for human resource management and personnel forecast to project NUS employment needs.

  • Assist to review and maintain an effective records management system for NUS

  1. Delegation
  • May initiate, review and/or approve HR transactions delegated by Director

  1. Process Review

  • Participate in process reviews, policy development teams, and other opportunities where relevant to Human Resources management
  1. Any other duties
  • As occasionally requested by Director.

    Tasks are performed efficiently; and promptly.

  • Complete tasks, assignments and projects as requested on an ad hoc basis that are within the incumbent’s capabilities.

KEY COMPETENCIES

Qualification

  • A tertiary degree in Human Resource Management/Administration, Public Policy or related discipline

Knowledge, Experience, Skills & Abilities

  • 5 years of relevant experience
  • A natural flare in planning work schedule and project plans and effectively and efficiently implementing those plans
  • Ability to assist and undertake research and planning to effect the University strategic and corporate goals
  • Supports the strategic direction of the University
  • Results oriented, commits to completing tasks and allocated work within expected timeframe.
  • Ability to work collaboratively with other management and staff members of the University and Stakeholders

Personal Qualities

  • Conscientious, systematic, accurate and meticulous, co-operative and helpful.
  • Excellent work ethic
  • Accountability and responsibility for own actions and decisions
  • Role Models good leadership qualities
  • A positive attitude toward work and colleagues

Organisational Competencies

  • Capable of managing multiple, high-priority assignments
  • Adherence to all principles of confidentiality
  • Ability to meet deadlines
  • Values team work
  • Ability to show initiative, good judgment, and resourcefulness
  • Strong organizational skills
  • Strong written and oral communication skills, including the editing, oversight or preparation of technical reports, and the presentation of information to government entities and other organisations and various internal committees

SELECTION CRITERIA

Educational Qualifications:

  1. A tertiary degree in Human Resource Management/Administration, Public Policy, or related discipline (Essential)

    Experience:

  2. At least five (5) years relevant work experience (Essential)

    Skills and Abilities:

  3. Demonstrated ability to produce results and client focused (Essential)
  4. Proven knowledge in the application of HRM functions and related fundamental principles (Essential)
  5. Must demonstrate strong research, analytical and problem solving skills (Essential)
  6. Demonstrate high level of report writing skills with the ability to develop relevant/sound recommendations or effective decision making (Essential)
  7. Must demonstrate a can do attitude, and managing time wisely (Essential)
  8. Actively work with other members of the team to improve overall team performance (Essential)
  9. Advanced computer skills in Microsoft Application such as Word, Excel and Power Point (Essential)
  10. Understanding of Education Sector and/or Public Sector Reforms (Desirable)
  11. Sound Knowledge of legislation, statutes and policies governing the functions and work of NUS (Desirable)

Personal Attributes:

  1. Conscientious, systematic, accurate and meticulous, co-operative and helpful.
  2. Excellent work ethic
  3. Accountability and responsibility for own actions and decisions
  4. Role models good leadership qualities
  5. A positive attitude toward work and colleagues

OUR VISION, MISSION, VALUES, STRATEGIC GOALS AND PRIORITIES

Our Vision

A University of Excellence in Research, Samoan Studies, Quality Education and Training in response to national and regional development needs

Our Mission

To produce quality graduates from across all disciplines to meet the human resource needs of the nation and region

Our Values

Respect - We value efforts made in all conduct, operations and affairs for the ongoing development of our University.

Integrity We value transparency, honesty and ethical conduct in individual and collective actions and decisions.

Responsiveness –We value prompt response to the needs of Samoa and the region.

Pursuit of Excellence - We strive for excellence, seeking to apply the highest standards to benefit our communities.

Professionalism - We value a high level of work ethic, positive workplace conduct, behaviour and attitude.

Equity - We promote diversity in the University community — through our people, ideas and cultures. We create a vibrant, inclusive environment in which ideas flourish and future generations, regardless of background, are empowered. We respect our colleagues and work together for shared success.

Sustainability - We acknowledge our limitations and strive to deliver and sustain our goals within our available resources

Engagement - We value the voice, opinion and involvement of the

community in our initiatives and everyday operation.

Goals and Priorities